Outsourced Accounting Firm for Small Businesses That Need One
Datastub is an outsourced accounting and bookkeeping firm supporting small and mid size businesses with bookkeeping, tax, payroll, cleanup, and financial operations.
The Numbers Behind Our Work.
The problems we hear most
Books Behind
It's the middle of April and last month's numbers still aren't done. You don't know what you earned, what you spent, or what's actually in the bank. You're running the business on guesses.
Numbers that don't add up
The reports look polished. But the numbers don't match your bank account. Expenses are in the wrong places. Income looks higher than it should or lower. You can't tell whether the business made money last month.
Books that arrive too late to use
Your accountant sends April's financials in late May. By the time you see them, two pay periods have happened and you've already made decisions you can't undo. The reports show you what already happened, not what you can still fix.
Compliance gaps your accountant didn't flag
It's the middle of April and last month's numbers still aren't done. You don't know what you earned, what you spent, or what's actually in the bank. You're running the business on guesses.
An accountant you can't reach
You sent the email Monday. It's Thursday. Year-end is in six weeks. You've left two voicemails. The last response you got was vague and ended with "I'll get back to you on this." Nobody got back.
Why Businesses Choose Datastub
Built for businesses that need accurate books, responsive accountants, and financial operations that actually work.
Quality control
Will I be able to control quality across an outsourced team?
- Four-tier review on every output: accountant → senior → lead → manager
- Smaller engagements run a 2–3 tier review; nothing leaves with one set of eyes
- One named account manager owns your relationship — no rotation
A payroll provider's filing error overpaid a client's payroll tax by $900. Flagged it, recovered the money.
Data security
Will my data be safe?
- Microsoft 365 SharePoint, US-hosted, encrypted at rest and in transit
- Role-based access — only your engagement team sees your files
- Office-only staff access. NDAs on day one. Audit trails on every action
- E&O insurance and cyber security insurance carried
- Sensitive documents uploaded via secure SharePoint link, never email
Point of contact
Who's my point of contact?
- One named account manager, start to finish
- 24-business-hour response time on all questions
- Monthly review call — not a status update; a walkthrough of your numbers
- Founder reachable. If something matters, you can talk to Nimesh
Industry knowledge
Have you worked with my industry?
- Seven industries served deeply: contractors, repair, eCommerce, home care, real estate, retail, B2B
- If you're outside, we'll be honest about the learning curve on the call
- We don't fake expertise — we either know it or we name what we'll learn
A wireless repair client's POS was charging sales tax on labor and product, when state law required tax on product only. Filed amended returns, recovered overpayment.
Transition
How will the transition work?
- Onboarding starts within 7 days of signing
- We pull existing records, identify gaps, document chart of accounts
- You're on our process by the end of month one
- You don't need to know what your last bookkeeper did — that's our job
A sole-proprietor home care client was issuing herself W-2 wages on a Schedule C, which isn't allowed. Recommended an S-Corp election; she's transitioning for 2026.
Flexibility
What if it doesn't work out?
- No long-term contracts. 60 days' notice. Done.
- Clean handover: records, reconciliations, history packaged for your next firm
- Performance guarantee: if we cost you money through error, we make it right
- You leave with everything you need. No clawbacks, no holds.
Services your business needs
Most clients start with bookkeeping. Add others as the business grows.
Bookkeeping
Daily transaction coding. Monthly reconciliations. Reports closed within 15 days. Books current to yesterday.
Explore BookkeepingAccounting
Month-end close, financial statements, balance sheet reconciliations. Beyond bookkeeping — the layer that makes your numbers usable.
Explore AccountingTax
Individual and business tax returns, multi-state tax returns, international tax compliance and ongoing tax planning from experts.
Explore TaxQuickBooks cleanup
Unorganized books, months of backlog, expenses in the wrong places. We clean it up: reconciled ledgers, audit-ready records, clear profit visibility.
Explore QuickBooks cleanupYour Extended Accounting Team
Datastub is an outsourced accounting and bookkeeping firm supporting small and mid size businesses with bookkeeping, accounting, payroll, tax, cleanup, and financial operations — all under one team.
We started in 2019 solving complex accounting problems for operational businesses with messy books, inventory challenges, multi-state compliance, and reporting issues that smaller bookkeeping setups couldn't handle.
Most clients come to us after something has already broken. We step in, clean it up, stabilize operations, and build systems that help the business move forward.
Most clients come to us after something has already broken. We step in, clean it up, stabilize operations, and build systems that help the business move forward.
Built by Accountants
Nimesh Soni
Founder & CEO
Vandana Mehta
VP of Accounting
Ameet Lohana
Manager, Accounting
Siddhesh Patel
Onboarding / Transition Expert
Chetan Raval
Accounting Expert
Real problems we've solved
Quality Control
Quality control across every output
Elaboration:Every set of books, every report, every filing runs through a four-tier review before it reaches you.
A client's payroll provider filed state tax wrong, overpaying by $900. The error was buried inside a routine payroll run nobody else caught. We flagged it on monthly reconciliation. The client recovered every dollar.
Outcome line: $900 recovered Payroll · Service businessIndustry knowledge
Industry knowledge that catches what others miss
Elaboration:We track the rules that change quietly like nexus thresholds so you don't get a surprise penalty letter from 10 states at once.
An eCommerce client had crossed economic nexus thresholds in 10 states. Their previous accountant hadn't flagged it. We caught it during onboarding, registered all 10 states in time, and filed on schedule. Zero penalties, zero interest.
Outcome line: 10 states registered Zero penalties. · Multi-state · eCommerceTransition / Cleanup
Cleanups that catch up years in months
Elaboration:Three years of disorganized books, wrong software, or a bookkeeper who disappeared - we rebuild from where we find them.
Our first US client in 2019 had 30,000 SKUs, three years of unreconciled books, and no clear software path. We evaluated 15+ options, built them on QuickBooks Desktop Enterprise, and reconciled three years of history. That client is still with us.
Outcome line: 3 years reconciled eCommerce · Wireless repairIndustries we know deeply
We work with businesses in every industry. These are some we know inside out.
eCommerce
Multi-channel sales, inventory by SKU, marketplace fees, returns, multi-state sales tax.
We reconcile Shopify, Amazon, eBay, and Etsy into clean books and handle the nexus filings.
Read More ->Wireless repair
Parts inventory across 30K+ SKUs, multi-location, repair vs. resale sales tax rules.
This is the industry we started with in 2019. We've handled the messiest cases.
Read More ->Contractors
Job costing, WIP, retainage, schedule-of-values, 1099 vs. W-2 classification.
We track every job to a real margin so you know which work is making money.
Read More ->Real estate
Per-property books, depreciation, 1031 exchanges, operator vs. investor entity structure.
One client. Multiple LLCs. Books that roll up cleanly at year-end.
Read More ->Adult home care
Caregiver payroll, multi-state compliance, Medicaid billing reconciliation.
We handle the payroll mechanics and the S-Corp election questions that come with growth.
Read More ->We also serve industries
Don't see yours here? We've handled plenty that aren't on this list.
Let's talk
From signing to operational in Two Weeks
Same process for every engagement. No discovery-call mystery, no surprise timelines.
Discovery
Day 030-min call. Understand scope and current state.
Proposal
Day 1-3Scoped engagement, fixed terms, signed agreement.
Onboarding
Within 7 daysAccount manager assigned. Software access, NDA, document handoff.
Operate
OngoingMonthly close, monthly review call, four-tier review on every output.
Reviews from Real Businesses
Real Google reviews from clients we've worked with. Nothing edited, nothing curated.
Johns Doe 4
1 month ago
I had an excellent experience with Datastub US LLC. Their team is highly professional, knowledgeable, and always attentive to detail. They handled everything with accuracy and efficiency, making complex financial matters feel simple and stress-free. Highly recommended for anyone looking for trustworthy, top-quality accounting services!
Johns Doe 3
1 month ago
I had an excellent experience with Datastub US LLC. Their team is highly professional, knowledgeable, and always attentive to detail. They handled everything with accuracy and efficiency, making complex financial matters feel simple and stress-free. Highly recommended for anyone looking for trustworthy, top-quality accounting services!
Johns Doe 2
1 month ago
I had an excellent experience with Datastub US LLC. Their team is highly professional, knowledgeable, and always attentive to detail. They handled everything with accuracy and efficiency, making complex financial matters feel simple and stress-free. Highly recommended for anyone looking for trustworthy, top-quality accounting services!
Johns Doe
1 month ago
I had an excellent experience with Datastub US LLC. Their team is highly professional, knowledgeable, and always attentive to detail. They handled everything with accuracy and efficiency, making complex financial matters feel simple and stress-free. Highly recommended for anyone looking for trustworthy, top-quality accounting services!
Questions Owners Ask First.
The things people want to know before they pick up the phone. Still unsure?
How do you charge – flat fee, hourly, or per project? +
Flat monthly fee for ongoing work, so you know exactly what you’re paying every month – no surprises. Cleanup engagements and one-time projects (catch-up, software setup like QuickBooks Online or Xero) are scoped and quoted separately as fixed-fee. We don’t bill hourly for ongoing bookkeeping.
What software do you work in? Do I need to switch from QuickBooks? +
QuickBooks Online, QuickBooks Desktop, Xero, payroll tools, inventory apps, and common ecommerce systems.
How do you keep my financial data secure? +
We use controlled access, documented handoffs, permission reviews, and role separation across the team.
Do you only do bookkeeping, or also tax and payroll? +
We support bookkeeping, accounting, payroll coordination, tax preparation, cleanup, and financial operations.
How quickly can you get started? +
Discovery can start immediately, with onboarding often beginning within a week after scope approval.
What happens if it doesn’t work out? +
We keep scope, access, and handoff documentation clear so transitions are straightforward if either side needs to make a change.
Ask AI about us.
Get straight answers about how we work — without browsing the whole website.
How much will it cost to outsource my bookkeeping?
My books are 2 years behind. Can Datastub fix it?
How is Datastub different from QuickBooks Live or Bench?
I already have a bookkeeper. What's switching like?
Logos open the respective AI tool in a new tab with the question prefilled. Answers come from the AI tool, not Datastub.
Let's look at your books.
Fill in the form. We'll respond within 24-48 hours to schedule a 30-minute discovery call.
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